The recent rash of data breaches has led numerous organizations to consider whether their business information is secure. With the appropriate virtual data room security features, it is possible to protect confidential documents from being seen by an unauthorised person.

Traditionally, businesses shared sensitive documents with only a few individuals in physical rooms. Due diligence is now conducted online, in virtual rooms that utilize secure cloud platforms. Virtual spaces are essential to the successful completion of complex strategic transactions.

No matter if your business is going through M&A, bankruptcy, restructuring or capital raising, it’s vital to have the tools to securely and efficiently share your sensitive documents. The most effective virtual data rooms come with robust collaboration tools remote access retrieval, as well as ironclad data security. They include Chinese wall watermarking, automatic indexing and watermarking. Top virtual data rooms also ensure compliance with international standards like GDPR, CCPA and SOX through protocol auditing and reporting.

Secure document viewing options like fence views, view-only modes and access restrictions are vital to protect confidential information from falling into of the unwanted hands. It is also important to make sure that the encryption software for your virtual data room software encrypts both the data that is in transit and in rest.

A good, secure data space solution will also allow you to download documents in PDF format for offline viewing. This is a feature that is common since some users wish to print copies of their documents so empower directors with efficient digital board software they can read them while not connected to the Internet. If you permit this feature to be enabled in your VDR then any protection applied to the original document will be instantly removed, leading to an unprotected PDF.