When conducting a remote board meetings, it is essential to create a structure to keep the discussion productive and on track. This is simpler when meeting participants have a plan that will guide them at all times. It is also useful to send the agenda and any documents associated with it to the attendees via the secure board portal in advance so that they can take note, add items, and review the agenda before the meeting starts.

Limiting distractions is another way to ensure an effective remote board meeting. Participants should be able to attend the meeting in a quiet space, such as a home or office. This will reduce the chance that they’ll be distracted and miss important issues that are being discussed in the meeting.

Additionally, it’s recommended to ask participants to turn off their microphones if they’re not talking to help reduce distracting background noise during the meeting. Additionally, the designated minute-taker must keep a record of every motion verbatim together with the person who initiated the motion and the person who backed it. This is crucial for keeping a clear record that can be used as a reference for legal purposes in the future.

It’s also important to stick to the time limitations you determine www.boardgreenroom.com/best-video-conferencing-software/ for each item on the agenda to avoid the meeting from dragging on unnecessarily. You can help promote a productive meeting by encouraging attendees to put ad hoc discussions in a parking spot to ensure they don’t distract from the main discussion.