Whether it’s private data on staff and customers or confidential documents regarding deals or accounts, businesses need to block access to their digital documents from scrutiny. Even when your employees are trustworthy and well-trained mistake could lead to an attack on data that could harm a image of a company. There are four ways to reduce the use of electronic files and to prevent data breaches.
The Administrative Office of the Courts has sought comments on four options to address security and privacy concerns when providing remote electronic public access to court file records. The first option is to maintain the presumption of all court records being available at the courthouse as well in electronic format, but limit remote access only to those with a legitimate need, for example counsels, parties as well as court staff members who are essential to the work of judges.
The second option allows a person to view and download all the information found in the case record, however only when they have a valid need. This includes those who are convicted of a crime and a judge must also approve the request to release the information.
The third option permits the public access to specific documents that typically appear in criminal case files. These include plea agreements as well as not executed arrest warrants. The public is also restricted in access to certain information, such as Social Security Numbers and financial information. It relies on prosecutors and attorneys to safeguard their interests in particular cases by filing motions to block certain information or exclude it from electronic access.