If your business handles sensitive information regarding employees and customers or keeps confidential documents on business accounts or deals it’s crucial to restrict access to the files from scrutiny. Even if employees are trustworthy and trained in security of documents It only takes one small slip-up for serious consequences to be incurred. Here are four strategies to help you limit the access to electronic documents to prevent a breach.

It is possible to prevent threat actors from accessing protected files by using two-factor or multiple-factor authentication methods. The additional security layer blocks them from stealing passwords and usernames to access confidential data. It also helps DDQ business with compliance with regulations like GDPR and HIPAA.

An eSignature requirement is another preferred option for businesses who want to keep people without permission out of private files. This allows businesses to verify the identity of an individual prior to allowing them to access private information. It also provides maximum security as any changes to documents can be identified.

Custom permissions can be used to increase security by allowing managers to regulate sensitive files that are printed, copied, and opened. You can also restrict the types of changes that an individual file could undergo, like changing its design or text. Examine trails can also be added to these documents, allowing administrators to keep track of activities and spot any illegal modifications made.

It’s also crucial to ensure that everyone in the office is aware of the importance of keeping data secure in both digital and paper files. This can be accomplished by enforcing an “clean desk” policy, which ensures all papers and documents are locked away or password-protected after an employee goes away from their workstation. All devices, like laptops, desktop computers and smartphones, are cleared of all data prior to when they are turned on or removed.